The Role Of Technology In Improving Employee Onboarding

Since the 90s, employee onboarding has evolved significantly. It was a time when MS Excel was a new and shiny tool for making this HR process easier.

Today, the whole human resource management process has changed due to multiple technological advancements. Now, companies have access to HR software with digital tools for streamlining operations like work tracking, payroll, employee engagement, compliance, etc. Moreover, with the advent of AI, these HR platforms offer automated solutions, making companies better equipped to manage their human resources from the day they join.

Thus, if you want to improve your employee onboarding process and make new hires settle in the organisation quickly, here is a comprehensive guide outlining the role of technology in improving the onboarding of new employees.

Reduced Paper Work For Employees and Organisations

Thanks to HR onboarding software offered by reputed SaaS providers like Happy HR, gone are the days when new hires had to fill out multiple forms and share stacks of documents. Now, they can fill out forms online and upload copies of their documents on employee onboarding platforms. This seamless approach also enables HR professionals to access paperwork quickly and without being overwhelmed by physical forms and documents. Thus, the new joiners and HR professionals can complete most of the documentation before the candidate arrives at the office or starts working remotely. 

Streamlining HR Tasks With Checklists

Onboarding a new hire is a complex process. HR professionals have to complete a host of tasks in quick succession or simultaneously. Therefore, it is easy to keep track of all the tasks and fall prey to delays. However, this issue is resolved by reliable HR software, as HR professionals using them can access onboarding checklists. They can use the checklists in the platforms and personalise them as required. Additionally, they can set deadlines, assign tasks to others, put reminders and do so much more. 

Quick Induction and Training of New Hires

Performing an induction of new employees is one of the biggest tasks for HR professionals. However, with HR software, this process becomes quick and easy. The professionals can quickly introduce new joiners to company policies, code of conduct and other important information. Moreover, since the software stores training materials for employees of different departments, the HR professionals can share them with new joiners to ensure they can understand their work from day one. These training materials are accessible around the clock, and new joiners can read them at their own pace. 

Effective Communication and Collaboration among Team Members

Since many organisations have embraced hybrid working models, managing effective communication and collaboration via HR platforms is more necessary than ever. With the right software, new hires can now immediately get in touch with their team members, whether they are onsite, working from home, or remotely. Since business emails, contact details, and other important information are securely uploaded to HR software, newly onboarded employees can conveniently access information about their colleagues, supervisors, and subordinates without worrying about cybersecurity risks.

Employee Engagement and Retention From Day One 

Traditional onboarding processes were often impersonal and isolating. However, with modern technology improving employee onboarding and making it less daunting, new hires feel less stressed and anxious. It helps them engage in their new workplace from day one and feel a sense of belonging. According to experts, when employees feel welcomed and included from the first day of work, they are likelier to stay in the company longer. Thus, HR software with employee onboarding and engagement features enables companies to increase and maintain their talent pool smoothly.

Closing Thoughts

Like many sectors, modern technological tools also positively impact the human resource sector. They help streamline a host of HR processes, among which onboarding is a significant one. Thus, it isn’t surprising that more and more companies are using cloud-based HR software to onboard new hires and provide them with a smooth experience. If you are also thinking of incorporating a modern HR onboarding platform with your existing systems, now is the best time!